Draft CS01 Campus Use and Planning will replace these Vancouver Island University policies:
- 41.05 Presentations on Campus – approved December 17, 1992
- 41.06 Commercial Ventures – approved December 17, 1992
- 44.06 Rental of University Facilities – approved December 17, 1992
- 44.08 Gymnasium Facility Use – approved November 26, 2009
- 44.11 Parking Services – approved June 22, 2000
- 44.13 Identification Cards – approved March 27, 2008
- 44.16 Bulletin Boards, Posters and Flyers – approved February 28, 2013
- 44.17 Audio Visual Security Systems – approved May 26, 2016
The purpose of this policy is to ensure Campus Space and property is allocated, planned for, and managed in a manner that supports Vancouver Island University’s mission, strategic goals and values, including learning, community engagement, sustainability and safety.
This policy also ensures that campus lands and spaces are appropriately stewarded.
About the policy consultation
Consultation on the draft policy is now open and members of the VIU community are invited to share their feedback. The consultation runs from October 7 until 4:00 p.m. on October 28, 2026. Input received during the community consultation will help inform changes to the proposed policy. Any feedback or submissions received after the consultation period concludes may not be reflected in the revised policy or in the consultation summary report.
Policy information
The new policy combines and updates 8 previous policies (Presentations on Campus, Commercial Ventures, Rental of University Facilities, Gymnasium Facility use, Parking Services, Identification Cards, Bulletin Boards, Posters and Flyers, and Audio Visual Security Systems). It delegates responsibility for implementation to the Vice President Administration and Chief Operating Officer, except the approval of Presentations, which is delegated to the Provost. The draft policy allows for guide dogs, service animals, and service animals-in-training to be on campus. Emotional Support Animals that are part of a medical accommodation are covered in the procedure. The policy focuses on establishing a governance framework and guiding principles for Campus Use and Planning and leaves operational considerations to the procedure.
Share your input
Once you have reviewed the draft policy, please share your feedback in one of the following ways:
- By taking this short survey
- By sending an email to: policy@viu.ca
- By writing to:
Policy Office
Office of the General Counsel and University Secretary
Nanaimo Campus
Building: 305, Room: 432
Mail drop: 305-4A
All feedback will be reported in public consultation reports and to the Board of Governors in accordance with FIOPPA. Feedback will be anonymized in all reporting.
Formal submissions
Formal submissions from groups or organizations can be submitted by email to policy@viu.ca or in writing (see above). Please state the name of your group and the position of the person submitting the feedback. These submissions will be provided in consultation reports and to the Board of Governors. They will not be anonymized and feedback will be attributed in reporting. Any personal information (with the exception of who provided the submission) will be redacted in accordance with FIOPPA.
Thank you for participating!
Once consultation is complete, this policy will go through the Board of Governors approval process. The policy may be updated based on the feedback received. The Policy Office may also make minor changes to formatting/wording for consistency. Consultation feedback and policy changes will be outlined in the consultation report. The consultation report will be provided to the Board of Governors and posted on this policy page.
We anticipate this draft policy will be provided to the November 26, 2026 Board of Governors meeting for approval. Check back on the CS01 Campus Use and Planning policy page for updates as this policy moves through the policy approval process.