Draft GC02 Conflict of Interest and its associated procedure GC02.001 Conflicts of Interest Procedure will replace 21.06 Conflicts of Interest Related to Employees and Students (approved June 28, 2001) and its related procedure and 43.26 Employment of Relatives (approved Apr. 16, 1992).
The purpose of this policy is to promote transparency, reduce the incidence and impact of conflicts of interest and provide for visibility and consistent application of measures to prevent and deal with conflicts of interest.
The Policy also states obligations regarding confidential information.
About the policy consultation
Consultation on the draft policy is now open and members of the VIU community are invited to share their feedback. The consultation runs from October 7 until 4:00 p.m. on October 28, 2026. Input received during the community consultation will help inform changes to the proposed policy and procedure. Any feedback or submissions received after the consultation period concludes may not be reflected in the revised policy and procedure or in the consultation summary report.
Policy information
This policy combines the previous Conflict of Interest for Employees and Students and the Employment of Relatives policy and updates it into the new policy template. The executive responsible for its supporting procedures is identified as the Associate Vice President, Human Resources.
Share your input
Once you have reviewed the draft policy and procedure, please share your feedback in one of the following ways:
- By taking this short survey
- By sending an email to: policy@viu.ca
- By writing to:
Policy Office
Office of the General Counsel and University Secretary
Nanaimo Campus
Building: 305, Room: 432
Mail drop: 305-4A
All feedback will be reported in public consultation reports and to the Board of Governors in accordance with FIOPPA. Feedback will be anonymized in all reporting.
Formal submissions
Formal submissions from groups or organizations can be submitted by email to policy@viu.ca or in writing (see above). Please state the name of your group and the position of the person submitting the feedback. These submissions will be provided in consultation reports and to the Board of Governors. They will not be anonymized and feedback will be attributed in reporting. Any personal information (with the exception of who provided the submission) will be redacted in accordance with FIOPPA.
Thank you for participating!
Once consultation is complete, this policy will go through the Board of Governors approval process. The policy may be updated based on the feedback received. The Policy Office may also make minor changes to formatting/wording for consistency. Consultation feedback and policy changes will be outlined in the consultation report. The consultation report will be provided to the Board of Governors and posted on this policy page.
We anticipate this draft policy will be provided to the November 26, 2026 Board of Governors meeting for approval. Check back on the GC02 Conflict of Interest policy page for updates as this policy moves through the policy approval process.