Draft GC03 Copyright and GC03.01.001 Copyright Procedure will replace 31.02 Copyright (approved May 27, 2021).
The purpose of this policy is to ensure Vancouver Island University (VIU) complies with the Copyright Act by setting out VIU’s expectations regarding the rights and responsibilities of VIU community members under the Copyright Act.
This policy also identifies the Copyright and Open Licensing Education Framework.
About the policy consultation
Consultation on the draft policy is now open and members of the VIU community are invited to share their feedback. The consultation runs from October 7 until 4:00 p.m. on October 28, 2026. Input received during the community consultation will help inform changes to the proposed policy. Any feedback or submissions received after the consultation period concludes may not be reflected in the revised policy or in the consultation summary report.
Policy information
This policy revision was primarily an update of formatting into the new template and the addition of a reference to considerations of copyright with regard to Indigenous works. Essentially this policy directs the President to ensure that the VIU community complies with Canada’s Copyright Act and identifies the responsible office for its implementation.
- GC03 Copyright (policy) - Consultation Draft
- GC03.01.001 Copyright Procedure
Share your input
Once you have reviewed the draft policy and procedure, please share your feedback in one of the following ways:
- By taking this short survey
- By sending an email to: policy@viu.ca
- By writing to:
Policy Office
Office of the General Counsel and University Secretary
Nanaimo Campus
Building: 305, Room: 432
Mail drop: 305-4A
All feedback will be reported in public consultation reports and to the Board of Governors in accordance with FIOPPA. Feedback will be anonymized in all reporting.
Formal submissions
Formal submissions from groups or organizations can be submitted by email to policy@viu.ca or in writing (see above). Please state the name of your group and the position of the person submitting the feedback. These submissions will be provided in consultation reports and to the Board of Governors. They will not be anonymized and feedback will be attributed in reporting. Any personal information (with the exception of who provided the submission) will be redacted in accordance with FIOPPA.
Thank you for participating!
Once consultation is complete, this policy and procedure will go through the Board of Governors approval process. The policy and procedure may be updated based on the feedback received. The Policy Office may also make minor changes to formatting/wording for consistency. Consultation feedback and policy changes will be outlined in the consultation report. The consultation report will be provided to the Board of Governors and posted on this policy page.
We anticipate this draft policy and procedure will be provided to the November 26, 2026 Board of Governors meeting for approval. Check back on the GC03 Copyright policy page for updates as this policy and procedure moves through the policy approval process.